Community High School District #71

BOARD OF EDUCATION
REGULAR MEETING
*** Tuesday, February 16, 2016 **
7:30 PM

AGENDA

The regular meeting of the Board of Education of Central Community High School was held on February 16, 2016 at 7:30PM in the boardroom.

Members present were Mike Nettemeier, Dennis Meier, Mary Lou Voss, Kris Rickhoff and Tim Richter presided. Mike Strieker and Tina Winkeler were absent. Visitors included Trisha Lohman, Todd Jones, Lea Nenninger, and Kelly Ross.

The agenda was approved on a motion by Richter, second by Meier. Roll call vote: Aye -Mike Nettemeier, Dennis Meier, Mary Lou Voss, Kris Rickhoff, Tim Richter. Nay - None

The minutes of the previous meeting were reviewed and approved on a motion by Voss second by Richter. Roll call vote: Aye -Mike Nettemeier, Dennis Meier, Mary Lou Voss, Kris Rickhoff, Tim Richter. Nay - None

The financial report was reviewed and accepted on a motion by Richter, second by Voss. Roll call vote: Aye -Mike Nettemeier, Dennis Meier, Mary Lou Voss, Kris Rickhoff, Tim Richter. Nay - None

SUPERINTENDENT'S REPORT:

Recently we received the Risk Management Report from the representatives of Gallagher Bassett Services. This gives us some recommendations for things we can do in our facility to reduce liability and potential loss from insurance claims. Most of the items cited were relative simple changes to storage of items, overuse of extension cords, or other nonpermanent structures. One major suggestion was the replacement of our outdoor bleachers at the football field. Another was the disposal of chemicals in the science area which we have been working on recently. Going along with this, we also just received our Health/Life/Safety Inspection report from the Regional Office of Education. Since there are new things involved in the process due to the transition of ROE personnel, we were not surprised to see an expanded list of cited items in the different reporting system. Most of the things were either cited items in the past that had been discussed previously (i.e. door hold open devices, extension cords, etc.) or things that we can address very easily (i.e. locks, evacuation schematics, outdated power strips, storage issues, etc.). A few will incur some expense such as additional emergency shutoffs in labs, emergency lighting, and automatic door closure latches. Joe Lampe is already working on the simple fixes and we will attempt to address others this summer. The Fire Marshall was also involved in the inspection and we are waiting on his report. We were informed that both will likely include same items.

The Illinois State Board of Education annually releases the Financial Profile Designation for all school districts. Mr. Meyer reviewed the profile with the BOE and explained the rate we received. Although our designation has been the highest possible rating of "Financial Recognition" and we received a perfect 4.0 rating for the past three consecutive years, but that is not the case this year. With the deficit spending in the Education Fund, and the depletion of some reserves it has caused, we expected a reduction in our rating. I was somewhat surprised that the "Expenditures to Revenue Ratio" had that much of an impact on the overall rating. We should still all be very proud of the financial health of our district and thankful for the support we receive from a strong and growing community. The budgetary decisions we have made and hopefully continue to live by will help us hold a good course for the future.

Todd Jones of FGM Architects gave an update on the Summer 2016 Project. He and his people have developed plans to address the replacement of the Public Address system, the bells and clock system, the rekeying of the building, and installation of new keyless entry system to the building. CTS will be handling the FOBs and Todd will be working with Stanley Doors for the keyless entry system. The start date will be June 6^th, with a completion date of August 5^th. A motion to approve and authorize the letting of bids for Summer 2016 projects was made by Rickhoff, second by Voss. Roll call vote: Aye -Mike Nettemeier, Dennis Meier, Mary Lou Voss, Kris Rickhoff, Tim Richter. Nay - None

As we all know, one of the requirements of the Collective Bargaining Agreement states "... at least once during the duration of this Agreement, the employer shall select multiple brokers for the committee's consideration on options of provider(s) and coverage(s)". We fulfilled this obligation two years ago. We had only two interested firms last time and we received valuable services from the Imming Insurance Agency resulting in a plan with great rates and coverage again the past two years. A motion to approve Imming Insurance for Health Insurance brokerage service was made by Voss, second by Rickhoff. Roll call vote: Aye -Mike Nettemeier, Dennis Meier, Mary Lou Voss, Kris Rickhoff, Tim Richter. Nay - None

Negotiations for a new collective bargaining agreement will need to begin during the next few months. (The existing agreement expires in June and stipulations in it require a commencement of negotiations prior to May 1^st.) The Association has informed me that they are requesting the use of Expedited Bargaining again this time. (This is a system that establishes a limited number of meetings prior to the use of mediation. It usually expedites movement during conversations and a conclusion to discussions.) We have used this method with success in the past. Mr. Meyer suggested to wait to receive our EAV numbers before meeting with the Finance Committee to discuss negotiation meetings. A motion to approve Expedited Bargaining for use of negotiations was made by Richter, second by Voss. Roll call vote: Aye -Mike Nettemeier, Dennis Meier, Mary Lou Voss, Kris Rickhoff, Tim Richter. Nay - None

The Skyward Company is introducing their new Qmlativ Finance software program. This is a new product that will coincide with the student management software and truly create a wall-to-wall integrated system for us. Although it is not being introduced as a true "beta type" program since it has been a demo and utilized elsewhere, we would be the first school district to run it in joint fashion with the Qmlativ Student Management side. This makes the company motivated to provide the system at much less cost to us. Since this is now available, we are not going to have an integrated system without going in this direction. It is also a timely financial opportunity. They are quoting us a $5000 price that is about $15000 less than what it should cost us. Although pro's and con's are evident with any software system change, and there is always cost, I feel this is a necessary directional shift. A motion to approve Qmlativ Finance software purchase was made by Voss, second by Rickhoff. Roll call vote: Aye -Mike Nettemeier, Dennis Meier, Mary Lou Voss, Kris Rickhoff, Tim Richter. Nay - None

A motion to approve FBLA overnight stay in Springfield, Illinois was made by Rickhoff, second by Richter. Roll call vote: Aye -Mike Nettemeier, Dennis Meier, Mary Lou Voss, Kris Rickhoff, Tim Richter. Nay - None

A motion to authorize advertisement for part-time lawn and grounds position was made by Voss, second by Meier. Roll call vote: Aye -Mike Nettemeier, Dennis Meier, Mary Lou Voss, Kris Rickhoff, Tim Richter. Nay - None

A motion to approve resignation of Jamie Schneider and authorization of advertisement for position was made by Rickhoff, second by Richter. Roll call vote: Aye -Mike Nettemeier, Dennis Meier, Mary Lou Voss, Kris Rickhoff, Tim Richter. Nay - None

A motion to employ Ryan Meyer as our Social Studies teacher was made by Voss, second by Rickhoff. Roll call vote: Aye -Mike Nettemeier, Dennis Meier, Mary Lou Voss, Kris Rickhoff, Tim Richter. Nay - None

A motion employ Calvin O'Rear as volunteer assistant baseball coach was made by Rickhoff, second by Richter. Roll call vote: Aye -Mike Nettemeier, Dennis Meier, Mary Lou Voss, Kris Rickhoff, Tim Richter. Nay - None

A motion employ Sean Kennedy as volunteer assistant soccer coach was made by Voss, second by Richter. Roll call vote: Aye -Mike Nettemeier, Dennis Meier, Mary Lou Voss, Kris Rickhoff, Tim Richter. Nay - None

A decision to approve 3 additional assistant coaches was table to next month.

PRINCIPAL'S REPORT:

Central students attended a short assembly Thursday, February 11^th to kick off our annual magazine sales fund raiser. Over the last ten years, the sales have raised close to $60,000.00 for Central. Thanks to Teachers, Angie Kohlbrecher and Julianne Jacob for their efforts in organizing the assembly and running the program associated with the sales with our students. It is a great fund raiser for the school.

Congratulations to the Lady Cougar Cheerleaders on their recent 3^rd place finish at the IHSA State Cheerleading competition in Bloomington on Saturday, February 6^th! After battling with 23 other squads in Friday's competition, Central was rewarded by placing in the top ten and advancing to Saturday's finals. Coach Jacob has worked very hard with the girls in preparing them for the competition. Thanks to all students and parents who made the trip to Bloomington to support the squad! On Sunday, the girls were given a 1^st class parade through the towns that represent Central Community and a reception at the school.

Central will begin its review of our student handbook on March 1, 3, and if needed, March 8^th. Our meetings begin at 6:30 in the Board Room. Kris Rickhoff will represent the Board of Education. We always ask two students; two parents; a teacher & counselor; as well as Mr. Meyer and your principal to serve on the review committee. It is customary to recommend any changes at our April Board meeting.

A motion to enter into executive session to discuss personnel and transportation was made by Richter, second by Voss. Roll call vote: Aye -Mike Nettemeier, Dennis Meier, Mary Lou Voss, Kris Rickhoff, Tim Richter. Nay - None Motion carried at 10:07PM.

The BOE entered into open session at 10:50PM on a motion made by Voss, second by Rickhoff. . Roll call vote: Aye -Mike Nettemeier, Dennis Meier, Mary Lou Voss, Kris Rickhoff, Tim Richter. Nay - None

The board adjourned at 10:51 PM on a motion by Rickhoff; second by Voss. Roll call vote: Aye -Mike Nettemeier, Dennis Meier, Mary Lou Voss, Kris Rickhoff, Tim Richter. Nay - None