Community High School District #71

BOARD OF EDUCATION
REGULAR MEETING
Monday, August 19, 2019 (7:00 PM)

AGENDA

The regular meeting of the Board of Education of Central Community High School was held on August 19, 2019 at 7:06PM in the boardroom.

Members present were Mike Nettemeier, Mary Lou Voss, Amy Kruse, Tanya Kampwerth, Tim Richter, Jeff Kampwerth and Sean Kennedy. Visitors included Eric Chrostoski, Harley Carlson and Kelly Ross.

The agenda was approved on a motion by J. Kampwerth, second by Kruse. Roll call vote: Aye -Mike Nettemeier, Sean Kennedy, Mary Lou Voss, Amy Kruse, Tanya Kampwerth, Jeff Kampwerth, Tim Richter. Nay - None

The minutes of the previous meeting were approved on a motion by Kennedy, second by T. Kampwerth. Roll call vote: Aye -Mike Nettemeier, Sean Kennedy, Mary Lou Voss, Amy Kruse, Tanya Kampwerth, Jeff Kampwerth, Tim Richter. Nay - None

The financial report was reviewed and accepted on a motion by Richter, second by Voss. Roll call vote: Aye -Mike Nettemeier, Sean Kennedy, Mary Lou Voss, Amy Kruse, Tanya Kampwerth, Jeff Kampwerth, Tim Richter. Nay - None

Dr. Foutch gave the BOE an updated schedule for fees collected and owed.

We received very good news in regards to the interest rate adjustments on our district accounts. Due to the low interest rates we were receiving on our Sweep Account at First National Bank, Dr. Foutch decided to solicit a proposal from FCB. After meeting with FCB, Dr. Foutch contacted Ed Carroll from First National Bank and gave him a chance to match or beat the proposal from FCB. After our negotiations, First National increased the interest rate on our Sweep Account from .45% to 1.25%. The new FNB rate was .15% higher than the proposal submitted by FCB (1.10%). This will result in the district accruing between 20,000 - 25,000 extra dollars in that account this fiscal year, if the fed rate stays at its current level. With that, FCB also offered to create a package that would reinvest our $750,000 - 90-day treasury bonds (that came due on July 25^th) at a rate of 1.7% and FNB countered that offer with a 91 day CD at a rate of 2.07%. We chose to invest the money with First National Bank. One final note, FNB purchases securities for all the money that we have in their institution so there is no potential for loss, even in catastrophic economic collapse.

The BOE received the Faculty and Staff Directory along with a list of Extra Duty Assignments. They also received a copy of the Faculty Handbook and the Student Handbook.

Dr. Foutch commended the Maintenance and Custodial staff for their work this summer in preparing our facility for the upcoming year. Joe Lampe did a great job coordinating work on general maintenance in addition to working with several projects this summer. This was a huge task for him. The entire staff did a great job in preparing everything (both inside and outside) and completing the cleaning, waxing, painting, etc. At the present time, we are still a work in progress because of the projects, but we should all be very proud of our facility and grounds. It is well maintained and kept clean with the efforts of our people. Joe Lampe, Mike Thole, Jim Stroot, Clay Szczeblewski, and Mike Hellmann deserve to be commended for their efforts.

The registration format last week worked very well in getting schedules out, completing schedule changes for students, and collecting textbook and activity fees. Having evening hours on one night was very convenient for parents. Mr. Hamon did the online registration process again this year with parents of athletes. We are emphasizing the completion of physicals for 9th graders prior to attending school. Ms. Solis, Mrs. Knapp, Mrs. Varel, Mrs. Kreke and Mrs. Boeschen all assisted waiting on families in the registration process this year. Mr. Ketchum also played a large role in meeting parents/students during the week and even helped to register students!! The week of registration is a very hectic one for our office staff (as seen by sheer numbers).

The School Community Council will hold its first meeting of the year in the upcoming weeks and they will be discussing plans for community education programs and other activities this upcoming year. The S.C.C. has been a great avenue through which we can get input and feedback on our programs. Mr. Ketchum plans to get involved in the group.

This summer has been an extremely busy time for our technology staff. The Technology program we offer our students and staff at Central is outstanding and better than most other schools in the area. We are an advanced technological school and need to get better and better as the rapid pace of technology continues to build. As a follow up to an item we discussed previously, we made the decision to hire two students to help with our technology needs this summer. Jonathan Durbin and Shane Caraker have worked with Mr. Rancilio over the last few weeks and their help has been invaluable. They are outstanding young men and we couldn't have completed the job without them.

The HVAC Art Room project is now complete and we received an application for payment in the amount of $11,802 to Hock Mechanical. A motion to approve payment to Hock Mechanical for HVAC Art Room project for $11,802 was made by Richter, second by Kennedy. Roll call vote: Aye -Mike Nettemeier, Sean Kennedy, Mary Lou Voss, Amy Kruse, Tanya Kampwerth, Jeff Kampwerth, Tim Richter. Nay - None

Millennium Construction has worked hard to complete our interior remodel prior to the beginning of the school year. They had flooring installers work overtime (on Saturday and Sunday) to ensure that our teachers could get into their classrooms and begin preparing for the school year. We received application for payments #13 and #14 from Millennium in the amounts of $46,637.97 and $35,071.68. In the near future, we will be completing the project "punch list" and should be receiving the final payment applications for our interior remodel. Dr. Foutch met with the ROE Supt. Ron Daniels to complete our Occupancy Walk through and the remodel has been approved for occupancy. A motion to approve payment #13 & #14 to MilleniumConstruction for $46,637.97 and $35,071.68 respectively was made by J. Kampwerth, second by Kruse. Roll call vote: Aye -Mike Nettemeier, Sean Kennedy, Mary Lou Voss, Amy Kruse, Tanya Kampwerth, Jeff Kampwerth, Tim Richter. Nay - None

Martin Fence completed our Grandstand Fencing Project the week of August 12th and submitted an invoice for payment. The final total on this project was $20,000 and this amount was on budget for our additional fencing needs. A motion to approve payment to Martin Fence for Grandstand Fencing project for $20,000 was made by Voss, second by Richter. Roll call vote: Aye -Mike Nettemeier, Sean Kennedy, Mary Lou Voss, Amy Kruse, Tanya Kampwerth, Jeff Kampwerth, Tim Richter. Nay - None

We presented the Preliminary FY19 Budget figures and information at the meeting. The new Evidence Based Funding (EBF) system was implemented this year, but our increases in revenue from the state were not considerable. Our total increase was $36, 279.62. Even with this increase, we are still roughly $1.4 million below our designated Funding Adequacy target. We also never know how much to expect in actual mandated categorical payments, so the unknown continues to create difficulty in preparing a budget. With that, in order to uphold our responsibility to the taxpayers, we must create a budget assuming the "worst case scenario" in regards to both our potential revenues and expenditures. Local sources of revenue are the easiest to predict and will still be the largest percentage of our income as a district. As always, we will plan for revenue streams that are conservative and work throughout the year to reduce spending in myriad of ways. Expenditures are where we have a better understanding on budget figures. We will have additional salary and benefit expenses due to raises and costs of operation. As we always do, efforts will continue to control expenditures in all areas. The Education Fund is of most concern since our amended budget from last year still showed a deficit and unless final audit numbers show otherwise, we likely ended the year with less reserves than the previous year. We will have to budget some areas more closely than in past years and there might be some recommendations on programs during the year.

With that, we still have some healthy reserves in our Working Cash, Operation and Maintenance, and Transportation Funds. Overall, our financial health is still fairly strong, but there are concerns about fund ratios between funds. Looking into the future, we will probably need to make inter-fund transfers in order to bring our operating funds into better balance. We are working hard to bring you balanced budgets in most of our individual funds. If we are conservative with our expenditures throughout the school year, Dr. Foutch is optimistic that an overall balanced budget may be possible. Dr. Foutch reminded everyone that just like most other districts, the Education Fund is over seventy percent of our system, and how it goes is largely how we go from a financial perspective. A motion to set FY20 budget hearing for September 16, 2019 at 6:45PM was made by Kennedy, second by T. Kampwerth. Roll call vote: Aye -Mike Nettemeier, Sean Kennedy, Mary Lou Voss, Amy Kruse, Tanya Kampwerth, Jeff Kampwerth, Tim Richter. Nay - None

Due to new legislation, every school district in Illinois is required to create a Threat Assessment Plan. Mr. Ketchum and Dr. Foutch created this plan (in consultation with Mathew Breihan, Head of School Resource Officers in Edwardsville District 7). The purpose of the Threat Assessment Plan is to develop a standard protocol that our district will follow anytime we are made aware of a threat. A motion to adopt Threat Assessment Plan as presented was made by Kruse, second by Voss. Roll call vote: Aye -Mike Nettemeier, Sean Kennedy, Mary Lou Voss, Amy Kruse, Tanya Kampwerth, Jeff Kampwerth, Tim Richter. Nay - None

A motion to approve the resignation of Emily Davis as special ed aide was made by J. Kampwerth, second by Richter. Roll call vote: Aye -Mike Nettemeier, Sean Kennedy, Mary Lou Voss, Amy Kruse, Tanya Kampwerth, Jeff Kampwerth, Tim Richter. Nay - None

A motion to employ Beth Schubel as a special ed aide was made by Kennedy, second by T. Kampwerth. Roll call vote: Aye -Mike Nettemeier, Sean Kennedy, Mary Lou Voss, Amy Kruse, Tanya Kampwerth, Jeff Kampwerth, Tim Richter. Nay - None

A motion to approve the resignation of Andy Lobb as assistant football coach was made by T. Kampwerth, second by Voss. Roll call vote: Aye -Mike Nettemeier, Sean Kennedy, Mary Lou Voss, Amy Kruse, Tanya Kampwerth, Jeff Kampwerth, Tim Richter. Nay - None

A motion to employ Ryan Kuper as co-assistant football coach with a split stipend pending all necessary requirements was made by Richter, second by Kennedy. Roll call vote: Aye -Mike Nettemeier, Sean Kennedy, Mary Lou Voss, Amy Kruse, Tanya Kampwerth, Jeff Kampwerth, Tim Richter. Nay - None

A motion to employ Nick Dall as co-assistant football coach with a split stipend pending all necessary requirements was made by Kruse, second by J. Kampwerth. Roll call vote: Aye -Mike Nettemeier, Sean Kennedy, Mary Lou Voss, Amy Kruse, Tanya Kampwerth, Jeff Kampwerth, Tim Richter. Nay - None

A motion to create a Girls Golf Head Coach with the same stipend as Boys Golf Head Coach was made by Richter, second by J. Kampwerth. Roll call vote: Aye -Mike Nettemeier, Sean Kennedy, Mary Lou Voss, Amy Kruse, Tanya Kampwerth, JeffKampwerth, Tim Richter. Nay - None

A motion to approve the resignation of Art Kampwerth as the district treasurer was made by Kennedy, second by Kruse. Roll call vote: Aye -Mike Nettemeier, Sean Kennedy, Mary Lou Voss, Amy Kruse, Tanya Kampwerth, Jeff Kampwerth, Tim Richter. Nay - None

PRINCIPAL'S REPORT:

CTE teachers will meet/met with Dr. Dwain Baldridge (CTE Director for the ROE) on Thursday, 8.15.19 for our "beginning of the year" CTE meeting. This meeting will discuss initiatives, financial needs, etc. for 19-20. Our Career and Technical Education teachers have an important responsibility to educate our students across multiple career fields to ensure that our students are college or career ready after graduation.

Our School Improvement Team Meeting on Wednesday, 9/11/19 will focus on SAT scores. We have a reporting system in place that allows us to not only see all SAT data, it breaks down the results question by question. To that end, we will provide separate Professional Development Days for Math and English teachers to meet and thoroughly analyze SAT data (per question) from the provided results.

During our first ½ day Teacher Institute Days and future School Improvement Team Meetings, we will continue to support College or Career readiness through the exploration of an 8 period school day and wrap around services for struggling students. These meetings will be focusing on "problem solving efforts" to provide the most possible support and subsequent growth for students.

Kudos to some groups at Central: Our Cougar Soccer program ran an awesome camp during the first

full week of August and members of our boys' and girls' programs (along with our coaches) were great with our young, future Cougars. They quickly got to know the kids and created an atmosphere full of learning and fun! Also, in an effort to quickly prepare Ms. Weh's room prior to her FLS Open House, a small group of Cougar Football Players assisted by moving her furniture and other items. Without their assistance, her room would have taken much longer to prepare. Thank you, Gentlemen! And several members of Central Student Council have been present during August, regularly helping staff set up rooms and hallways in preparation of the first days for teachers and students. Their willingness to help out and positive energy about the start of the school year is contagious!

Mr. Ketchum recognized those who helped at School Registration beginning on Thursday, August 1st and officially ran for 4 days. Many of our staff members are to be commended on a job WELL DONE and for

the extra effort they demonstrated to make registration both smooth and thorough. Specifically, a big thank you to Chris, Melinda, Becky, and Jill for their positive approach to the schedule! Their willingness to work together created a very welcoming environment for parents and students as they came through the building! Additionally, Cheryl Kreke worked the front table continuously with a smile, Neal Hamon was consistently available to assist with athletic registration and all other athletic/extra-curricular questions, and Trisha Lohman supported students and parents with scheduling and credit questions and overall academic needs during registration. Also, even with the ongoing construction, our custodial staff had the building clean and presentable and were available to assist with anything during the registration process. Honestly, a simple "thank you" isn't enough gratitude for the above mentioned individuals; however, it is just another example of the Central Cougar Family coming together with one common goal of providing exemplary customer service to our students and families.

A motion to approve the 2019-2020 School Improvement Plan was made by T. Kampwerth, second by Kennedy. Roll call vote: Aye -Mike Nettemeier, Sean Kennedy, Mary Lou Voss, Amy Kruse, Tanya Kampwerth, Jeff Kampwerth, Tim Richter. Nay - None

The board entered into closed session on a motion by J. Kampwerth, second by Kruse to discuss contract negotiations, special education placement and the treasurer's position. Roll call vote: Aye -Mike Nettemeier, Sean Kennedy, Mary Lou Voss, Amy Kruse, Tanya Kampwerth, Jeff Kampwerth, Tim Richter. Nay - None Motion carried at 8:11PM.

The board entered back into open session on a motion by J. Kampwerth, second by Voss. Roll call vote: Aye -Mike Nettemeier, Sean Kennedy, Mary Lou Voss, Amy Kruse, Tanya Kampwerth, Jeff Kampwerth, Tim Richter. Nay - None Motion carried at 8:48PM.

A motion to approve the Collective Bargaining Agreement for 2019-2020 through 2021-2022 was made by Voss, second by Kennedy. Roll call vote: Aye -Mike Nettemeier, Sean Kennedy, Mary Lou Voss, Amy Kruse, Tanya Kampwerth, JeffKampwerth, Tim Richter. Nay - None

A motion to post the Treasurer's position was made by Kruse, second by Richter. Roll call vote: Aye -Mike Nettemeier, Sean Kennedy, Mary Lou Voss, Amy Kruse, Tanya Kampwerth, Jeff Kampwerth, Tim Richter. Nay - None

The board adjourned the meeting on a motion by Kennedy, second by Voss at 8:59PM. Roll call vote: Aye -Mike Nettemeier, Sean Kennedy, Mary Lou Voss, Amy Kruse, Tanya Kampwerth, Jeff Kampwerth, Tim Richter. Nay - None