Community High School District #71

BOARD OF EDUCATION
BUDGET HEARING

Monday, September 16, 2019
6:45 PM

AGENDA

The Budget Hearing for the FY20 Budget was held on September 16, 2019 at 6:45PM in the boardroom.

Members present were Mike Nettemeier, Mary Lou Voss, Amy Kruse, Tanya Kampwerth, Tim Richter, Jeff Kampwerth and Sean Kennedy. Visitors included Dale Holtmann, Julia Billhartz, Chase & Renee Wise, BethSchubel and Kelly Ross.

Becky presented the Budget to the BOE and the estimated status of our funds at the end of the fiscal year.

The board adjourned the budget hearing on a motion by Richter, second by Kennedy at 6:56PM. Roll call vote: Aye -Mike Nettemeier, Sean Kennedy, Mary Lou Voss, Amy Kruse, Tanya Kampwerth, Jeff Kampwerth, Tim Richter. Nay - None

BOARD OF EDUCATION

REGULAR MEETING
Monday, September 16, 2019 7:00 PM

AGENDA

The regular meeting of the Board of Education of Central Community High School was held on September 16, 2019 at 7:00PM in the boardroom.

Members present were Mike Nettemeier, Mary Lou Voss, Amy Kruse, Tanya Kampwerth, Tim Richter, Jeff Kampwerth and Sean Kennedy. Visitors included Dale Holtmann, Julia Billhartz, Chase & Renee Wise, BethSchubel and Kelly Ross.

The agenda was approved on a motion by J. Kampwerth, second by Richter. Roll call vote: Aye -Mike Nettemeier, Sean Kennedy, Mary Lou Voss, Amy Kruse, Tanya Kampwerth, Jeff Kampwerth, Tim Richter. Nay - None

The minutes of the previous meeting were approved on a motion by Kennedy, second by T. Kampwerth. Roll call vote: Aye -Mike Nettemeier, Sean Kennedy, Mary Lou Voss, Amy Kruse, Tanya Kampwerth, JeffKampwerth, Tim Richter. Nay - None

The financial report was reviewed and accepted on a motion by Voss, second by Ricther. Roll call vote: Aye -Mike Nettemeier, Sean Kennedy, Mary Lou Voss, Amy Kruse, Tanya Kampwerth, Jeff Kampwerth, Tim Richter. Nay - None

Mr. Ketchum recognized Chase Wise for her leadership, especially in the Pit Crew. Chase spear-headed the club this summer with many meetings with Mr. Ketchum. Chase also is in the band and a catcher on the softball team as well as be a part of the National Honor Society. Chase has many roles at the school and her leadership will continue to make her very successful.

Dr. Foutch gave the BOE an updated schedule for fees collected and owed.

The Fall Governing Board Meeting for the Kaskaskia Special Education District was held on Tuesday, August 29th. Mr. Nettemeier and Dr. Foutch attended the meeting. Our Special Education Coop is financially sound, but they are having difficulty filling all their staffing needs.

The Fall Kaskaskia Division meeting of the Illinois Association of School Boards (IASB) is scheduled for Tuesday, October 22rd at Wolf Ridge Elementary School in Bunker Hill. The topics will be "Innovation and Inquiry Experiences in 21^st Century Classrooms." Since we have Parent/Teacher Conferences here and we could be playing in the Volleyball Regionals that night, Dr. Foutch will need to stay back to attend one of those events. Also, as a quick reminder, our Strategic Planning and Goal Setting Workshop with IASB is scheduled for 6:00PM on Wednesday, September 25^th.

The Illinois School Code requires that we hold an annual review of our Crisis Management Plan and conduct safety drills with local law enforcement and emergency units. The Crisis Management Team will meet on Wednesday, September 18^th and after that meeting, we will begin conducting these drills. (Mrs. Voss serves as the Board of Education representative on this team.)

As part of Illinois School Code, we are required to present an itemized salary compensation report for all certified employees. This must be presented at a Board of Education meeting prior to October 1st each year. It also requires a posting of this report and all collective bargaining agreements on school district websites. We have posted the information to our website in order to be in compliance.

Bass Fishing Update - Dr. Foutch called our Property and Casualty Insurance carrier, Prairie State, to ask about any additional costs that may be associated with us beginning a Bass Fishing Club. Our representative stated that a majority of schools (in the insurance cooperative) had bass fishing clubs and that there was no additional cost for the program. She stated that we would simply need to check the "Bass Fishing" box when we renew in January.

Mr. Dale Holtmann of Scheffel and Boyle Company presented the FY 19 Audit Report. Mr. Holtmann summarized the findings of the audit. A motion to approve the FY19 Audit as presented was made byVoss, second by Kennedy. Roll call vote: Aye -Mike Nettemeier, Sean Kennedy, Mary Lou Voss, Amy Kruse, Tanya Kampwerth, Jeff Kampwerth, Tim Richter. Nay - None

The FY 20 Budget (preliminary) was presented last month and has been on public display for the past thirty days. Mrs. Boeschen reviewed the budget during the hearing. For the FY 20 budget we estimated projected revenues conservatively. We are very fortunate that we continue to have increases in EAV and property tax funding. With this, we can plan on some increases in revenue again this year, but we do not anticipate that those increases will be enough to cover our current deficit in the Education Fund. Estimated expenditures were budgeted at high levels for FY20 and we also included the potential for unexpected circumstances/contingencies. With that, we are making increased efforts to limit expenses in every line item of the budget. So far this year, we have been extremely frugal and our efforts to reduce spending will continue. As you all know, we will also have variations and distortions in some fund balances due to expenditures related to the site and construction projects. The final budget to be submitted must include these numbers. A motion to approve the FY20 Budget was made by Voss, second by J. Kampwerth. Roll call vote: Aye -Mike Nettemeier, Sean Kennedy, Mary Lou Voss, Amy Kruse, Tanya Kampwerth, Jeff Kampwerth, Tim Richter. Nay - None

All three of the 18-19 Renovations and Building Additions should be completed shortly. We need to take action to approve Change Order #006 for the amount of $22,231.70. This change order includes plastering the walls in the new math classrooms and hallway, painting the purple and black stripe in the hallway, plastering the exposed brick in the hallway that connects to the 05-06 addition, and the additional leveling required for our new hallway flooring. We are also beginning to develop a firm idea of where we will end up financially (in our Site and Construction Fund) by the end of the projects. Mrs. Boeschen shared some of our projected final numbers during her Financial Report. It looks like we will have additional money left over in this fund and Dr. Foutch would like to use those funds for additional projects over the next calendar year. A motion to approve change order #6 for $22,231.70 to Millenium Construction was made by Richter, second by Kruse. Roll call vote: Aye -Mike Nettemeier, Sean Kennedy, Mary Lou Voss, Amy Kruse, Tanya Kampwerth, Jeff Kampwerth, Tim Richter. Nay - None

Dr. Foutch recommended that we complete the Request for Proposals Process for the Concession Stand and Storage Building Metal Siding/Roofing Project. We anticipate that a larger number of contractors will bid on the project (due to the time of year we will expect the work to be completed). A motion to authorization Dr. Foutch to prepare specifications and seek bids was made by Richter, second by Kennedy. Roll call vote: Aye -MikeNettemeier, Sean Kennedy, Mary Lou Voss, Amy Kruse, Tanya Kampwerth, Jeff Kampwerth, Tim Richter. Nay - None

Our first Building Committee meeting for this school year will be October 30, 2019 at 6PM. The discussions at this year's meetings will largely be based upon what to do with our potential excess Site and Construction funds.

A motion to approve maternity leave for Megan Porterfield starting late November was made by Kennedy, second by T. Kampwerth. Roll call vote: Aye -Mike Nettemeier, Sean Kennedy, Mary Lou Voss, Amy Kruse, TanyaKampwerth, Jeff Kampwerth, Tim Richter. Nay - None

A motion to approve the resignation of Steve Ellis as assistant Golf Coach was made by Richter, second by J. Kampwerth. Roll call vote: Aye -Mike Nettemeier, Sean Kennedy, Mary Lou Voss, Amy Kruse, Tanya Kampwerth, Jeff Kampwerth, Tim Richter. Nay - None

A motion to employ Steve Ellis as Head Girls Golf Coach was made by Kennedy, second by Kruse. Roll call vote: Aye -Mike Nettemeier, Sean Kennedy, Mary Lou Voss, Amy Kruse, Tanya Kampwerth, Jeff Kampwerth, Tim Richter. Nay - None

A motion to employ Karen Kreke as District Treasurer with a stipend of $1800 per year was made by J. Kampwerth, second by Kruse. Roll call vote: Aye -Mike Nettemeier, Sean Kennedy, Mary Lou Voss, Amy Kruse, Tanya Kampwerth, Jeff Kampwerth, Tim Richter. Nay - None

PRINCIPAL'S REPORT:
Our School Improvement Team Meeting met on Wednesday, 9/11/19 and spent a brief segment preparing for our upcoming October 25th In-service Day. On October 25th, they will spend the AM session engaging in curricular articulation with the local grade school districts. They also focused our School Improvement Team Meeting on the continued discussion of the 8 period instructional day. Using feedback received during the 8/30/19 PM In-service, we focused on all potential concerns of this schedule along with potential solutions. We will continue to focus our "problem solving efforts" in the best interests of students.

Professional Development Days for Math and English teachers have been scheduled for 9/24 and 9/26. On these days, teachers within these departments will meet and thoroughly analyze SAT data (per question) from the provided results. Not only will this increase our knowledge of student needs for the current year and beyond, teachers will be able to utilize this information during the curricular articulation meetings with the grade schools on October 25th.

Pre-observation conferences and formal observations of our certified have begun. Additionally, many have already started their SLO's with baseline data. Following every formal observation, we will meet and engage in thorough discussion about their instructional environments. These conversations will be the catalyst to growth and development for these individuals.

This past Saturday the Cougar Marching Band made its first ever appearance as a competitive ensemble at the O'Fallon Township High School Metro East Marching Classic. The judges for this competition come from all over the country and adjudicate marching bands at the national and international levels. In addition to receiving a score and judges' comments, our director, Mr. Chrostoski, was able to meet with each judge individually and receive feedback about the band's performance to help guide instructional strategies for the remainder of the season.

Mr. Ketchum recognized a group of students who help out after lunch. Following each lunch period we have a group of students who assist with wiping tables and picking up any trash that is left behind. Overall our students leave the cafeteria pretty tidy after lunches; however, the efforts of these students are greatly appreciated!

Congratulations to Mr. Eric Chrostoski on being selected as one of the 2019 award recipients for the Music and Arts Grant from California Casualty. For this award, Central CHS will receive a check in the amount of $250.00 for STEAM in the music.

The board adjourned the meeting on a motion by Richter, second by T. Kampwerth at 8:07PM. Roll call vote: Aye -Mike Nettemeier, Sean Kennedy, Mary Lou Voss, Amy Kruse, Tanya Kampwerth, Jeff Kampwerth, Tim Richter. Nay - None